Every business today relies on data inside your, which can simply be a good thing as data is just as one increasingly important method to generate revenue. With fierce competition between businesses across every industry, finding techniques to manage data effectively often means the difference between matching competitors and beating them. Better managed data equals happier customers – what exactly solutions are needed to achieve this? Because the quantity of unstructured data increases, the convenience that employees can manage this data is decreasing. Therefore, data management tools can be the answer, providing the capability to quickly and efficiently sort through data, analyse it, and help it to teams determine where you can store it.
However,businesses recognise that efficiently managing and extracting value using their unstructured data is vital for increasing revenues and visibility, in addition to meeting customers’ needs, thereby enabling IT to provide a high-quality service without exhausting expensive and unnecessary resources. Introducing an information management solution that will help govern this data enables businesses to save cash in certain key areas, making it a good move for all.
Seeing is believing
Having better visibility and analytics provided through a data management solution could be a key method for businesses to increase margins and revenues. As unstructured data foot prints are increasing exponentially, the visibility into how information is getting used is essential to keep costs low while managing ever larger volumes of data. A lot of the cost of data is not in its storage however in its active management – businesses typically spend 4 times a lot more than the storage cost to actively backup and manage data. Given that many of their data becomes inactive and cold within months, this cost overhead becomes overwhelming as data grows. So, finding the cold data across storage is important for IT to efficiently transfer it from actively managed storage to archive environments. And, giving an easily searchable view across all data is vital for workers to find the right data they have to gain fundamental business insights rather than spending some time trawling through millions and millions of files on various storage and cloud environments.
A management solution that may work behind the scenes, analysing and keeping along with all of the new data that is consistently being created, allows a company to create effective decisions concerning how to manage data and data growth efficiently to keep storage and backup costs under control. Analysing and managing all data in a single easy-to-use solution presents IT teams using the information required to determine where savings can be made through remarkable ability to place both their employees as well as their archive storage to good use.
Freeing up employees
When it comes to storage, managing quotas, backup windows and migrating data as storage fills up are the time-consuming tasks that may prevent experts from focusing their efforts where they're needed more. While structured information is usually fairly manageable, unstructured data could possibly get very large quickly, making it more difficult to know and efficiently manage. Therefore, using a data management solution that can accurately sift through immeasureable data could make the process of identifying cold data much easier and quicker. The visibility provided may also assist businesses with observing employees' utilization of data, anticipate any future storage needs and know very well what could be offloaded to archive storage.
With more efficient data analysis solutions, staff can concentrate on tasks inside the business that rely specifically around the expertise of a human employee as opposed to being completed by a machine, and so overall the labour costs come down – with fewer employees required to handle the routined in a monitoring, resources could be distributed more proficiently across the company to better meet business objectives.
Save with smarter storage
Being able to streamline data is crucial for businesses to create a positive impact on their data storage, and knowledge management solutions can help to achieve this. Taking into consideration the volume of data being generated is increasing faster than in the past, having sufficient storage and efficient data protection to deal with this growth is important. The dilemma that most businesses face is understanding the hot data that should be kept active and accessible, and the cold data that may be gone to live in archive storage since it is being kept as a record but isn't being used.
But IT teams shouldn't just move all their older data files into storage, be it on-premises or in the cloud. Using data management tools will help determine which files could be deleted, which cuts down on the overall quantity of data being stored whatsoever. Less data in storage means less payments at the end of the month, enabling business leaders to place this money saved towards more essential areas of the company, that can ultimately provide better services for customers.